Even the most successful companies are in constant competition for business. What sets them apart often boils down to one factorâ€¦outstanding customer service.
I have spent 44 years focused on customer service. I have written hundreds of articles, as well as 7 books on the topic. I have also been interviewed on television and radio plus presented to thousands of customers with seminars worldwide. No matter what business youâ€™re in, hereâ€™s some advice I highly recommend you consider.
Most firms in the world believe they provide awesome service. They are addicted to advertising and marketing using expensive media. The biggest issue I see is they have no idea how inconsistent and weak their service really is. Most firms believe they need no help, but employee turnover is high. The solution is staring them in the faceâ€¦itâ€™s their reluctance to invest in their people to develop a customer driven workforce.
First, youâ€™ve got to understand youâ€™re in the service business. â€œMost companies think they are in manufacturing and retail; airlines donâ€™t know they are in the service business. Southwest Airlines is successful because they understand theyâ€™re a customer service companyâ€”they just happen to be an airline. Customer service is a critical piece of your business, and you should fine-tune it as much as you can.
Second, you have to look at all the policies, procedures and systems you have in place â€œThat make life miserable for customersâ€. You could have the nicest people in the world, but you could have stupid hours, stupid rules, stupid procedures, that just tick your customers off. When you make it that difficult for customers to patronize you, they find someone else who is more accommodating. Your customers can do quite a few things much better than you can, and if your business isnâ€™t embracing this fact by viewing customer service as a branch of your marketing department with tremendous ROI, youâ€™re doing yourself, as well as your customers, a disservice.
Third, you have to have empowerment and speed. Every single person has to be able to make fast powered decisions on the spot, and it better be in favor of the customers. Employee empowerment may be the most underutilized tool in all of customer service. Intellectually employees know what to do but they need to be authorized and empowered by upper management to take action. No one should have to go â€œhigher upâ€ to get permission to help a customer.
Fourth, you have to be more careful about whom you hire. Service leaders hire one person out of 50 interviewed, sometimes one out of 100, but theyâ€™re very, very careful. Look for the cream, the A players, instead of bringing on B and C players. Identify several people in your organization you wish you could clone. Write down their characteristics and traits and create your own benchmark of the right person for each position.
Fifth, educate and train the entire staff on the art of customer service with something new and fresh every four to six months. Letâ€™s say you want to create the service culture. No matter if you have a hundred or a thousand employees, you better have something new and fresh, so itâ€™s constantly in front of them so when they wake up every day and they go to work, they say, â€œFantastic, Iâ€™m taking care of customers?â€ When management is committed to customer service by daily word and deed, the result is an infrastructure that facilitates free communication internally and that yields organizational culture.
Finally, measure the results financially so that you know the impact itâ€™s making on revenue, sales, profit and market share. Everything you do should be built around the concept of creating an incredible customer experience. Perhaps the simplest way of creating a service culture is a variation of the golden rule: Treat your customers as you wish to be treated.
â€œMAKE your customers excited that youâ€™re in business. MAKE them grateful that they have the opportunity to buy your services or products. MAKE them feel like they are your most important customer. MAKE your service so outstanding that they wouldnâ€™t think of doing business with anyone else. And thenâ€¦ find a way to MAKE your service even better!â€ -- John Tschohl